7 Solutions to Prevent Data Loss in a Remote Work Environment

The business world is a much different place now than it was a year ago. Some things may never return to the “old norm”. Businesses cannot become complacent about making decisions around changes to work environment and IT infrastructure.

While it may be months before the pandemic and its ensuing social distancing restrictions lift, many business experts suggest that right now is the perfect time for SMBs to rethink and revise, to create more efficient operations. They need to consider and plan for the new work from alternate locations reality and the security risks associated with it.

Here are 7 areas that need to be addressed to prevent data loss when employees are working remotely.

  1. Virtual Private Networks (VPNs)

These are the best solutions to ensure secure access to systems and files for employees outside the corporate firewall. VPNs encrypt all traffic, which is critical for those working from home or who frequently travel and log into critical business systems using suspect internet connections.

  1. Endpoint Protection

Every remote worker is an at-risk connection to the business. Endpoint detection and response (EDR) solutions operate outside the corporate network to stop malware infiltrations and sends alerts to initiate immediate response actions if infiltration is attempted.

  1. Email Security

One of the most valued business communications methods is also a significant target of cybercriminals. Not only do remote workers need adequate layers of email security to help prevent incoming attacks from messages laden with malware and phishing schemes, but their employers need to limit what goes out. Email filtering keeps secure data from leaking via email.

  1. Secure File Share

Many employees regularly need to share financial and other types of private or sensitive information with co-workers or third parties. In a remote work environment, those activities can be extremely risky, no matter what their mode of communication. The capability of sending large files securely using a secure link or other forms of encryption is essential for file sharing.

  1. Cybersecurity Training

With a remote workforce, more risk determination and decision-making is put into the hands of remote employees. The lack of corporate perimeters is also allowing malicious actors to take full advantage of the situation using pandemic-related messages as a basis for cyberattacks. Those distractions and the lack of physical supervision are serious concerns, which is why every end-user should be undergoing constant cybersecurity training.

  1. Password Management and Multi-Factor Authentication

Whether in a remote environment or traditional office workplace with access to multiple cloud solutions, credential controls are essential for securing the environment. Multi-factor authentication (MFA and 2FA) may include biometric solutions such as facial or fingerprint verification or smartphone/email validation. When combined with a digital password management solution, employees can securely access their essential business systems like email and CRMs from virtually anywhere.

  1. Business Continuity and Backup

Some people believe working from home is the ultimate disaster recovery plan. However, a decentralized workforce increases the likelihood of lost data without an effective backup solution and a business continuity plan in place. That includes data and applications on every workstation – including business-related information stored on personal devices.

The new work paradigm requires thinking differently about how you protect your business from data loss to make sure all the bases are covered.

Contact your local MicroAge to find out how we can help.